What to do Before Talking to a Travel Agent
A Special-Needs Parent’s Perspective
As a special-needs parent, planning a trip can feel like a lot. Travel is absolutely possible—and can be incredibly rewarding—but a little extra preparation goes a long way. Before reaching out to a travel agent, here are a few things to think about that can help make your vacation smoother, more enjoyable, and less stressful.
1. Think About What a “Successful Trip” Looks Like
Success looks different for every family. For some, it’s doing everything. For others, it’s one great activity a day and plenty of downtime. Consider what would make this trip feel like a win for your child and your family. Less rushing, familiar routines, quiet spaces, or easy access to your room.
2. Consider Your Child’s Specific Needs.
Every child is unique, so take a moment to list what matters most (What works for my son, doesn’t mean it will work for you):
Sensory sensitivities (noise, crowds, lighting)
Mobility needs
Medical equipment or medications
Dietary restrictions
Need for breaks or quiet spaces
Having this information ready helps your travel agent recommend the right resorts, rooms, transportation, and experiences. The more information the better.
3. Set Realistic Expectations
It’s okay if your vacation doesn’t look like everyone else’s highlight reel. Planning fewer activities, allowing extra rest time, and building flexibility into your schedule can make all the difference. Especially for children who thrive on routine. Trust me, once you see that your child’s excitement, all the hard-work and planning is worth it.
4. Think About Travel Days
Travel days can be the hardest part. Consider:
Direct flights vs. connections
Length of travel time
Time zone changes
Transportation from airport to resort
Sometimes paying a little more for convenience can mean a much smoother experience for your child; and for you. (Trust me!)
5. Have a Comfortable Budget Range
You don’t need exact numbers, but having a general budget helps narrow options quickly. Certain accommodations—like preferred room locations, upgraded transportation, or quieter resorts—can be especially helpful for special-needs families, and your agent can prioritize those when they know your range.
6. Make a “Must-Have” and “Nice-to-Have” List
Examples might include:
Ground-floor or nearby rooms
Access to a fridge or microwave
Proximity to elevators or transportation
Kids clubs or respite options
Familiar dining options
This helps ensure your trip supports your child’s needs, not works against them.
7. Don’t Feel Pressure to Know Everything
You don’t need to research every detail or have all the answers. A travel agent who understands special-needs travel can guide you toward destinations and experiences that are accommodating, inclusive, and realistic for your family.
8. Be Honest—and Advocate for Your Child
Your travel agent can only help if they truly understand your situation. Sharing concerns, fears, or past travel challenges isn’t complaining; it’s advocating. The right planning can prevent many common stressors before they happen.
Traveling as a special-needs family may take more thought, but it is absolutely worth it. With the right preparation and the right support you can create meaningful memories without unnecessary stress.